Terms & Conditions

trinity Book Publishers — trinitybookpublishers.com

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1. About trinity Book Publishers

trinity Book Publishers (“Company,” “we,” “us,” or “our”) is an independent, privately operated book Publishers services company operating under the domain trinitybookpublishers.com. We provide professional Publishers services to authors worldwide, including but not limited to manuscript editing, cover design, interior formatting, global distribution facilitation, and book marketing. Independent Company Notice: trinity Book Publishers is not affiliated with, endorsed by, or associated with Trinity University Press, Trinity College Dublin Press, or any other institution, university, or company using the name “Trinity.” We are a fully independent Publishers services company.

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2. Acceptance of Terms

By accessing or using our website (trinitybookpublishers.com), submitting a contact or consultation form, engaging our services, or entering into any agreement with trinity Book Publishers, you (“Author,” “Client,” or “you”) agree to be bound by these Terms and Conditions in full. If you do not agree to these Terms, please do not use our website or engage our services. We reserve the right to update these Terms at any time. Continued use of our services after updates constitutes acceptance of the revised Terms. The most current version will always be available at trinitybookpublishers.com/terms-and-conditions.html. These Terms apply to all visitors, authors, and clients of trinity Book Publishers.

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3. Publishers Services

trinity Book Publishers offers the following core services, which are detailed in individual service agreements and package contracts:

• Professional Editing — Developmental editing, line editing, copy editing, and proofreading
• Custom Cover Design — Original front cover, back cover, and spine design
• Interior Formatting — Print and digital (eBook) layout and typesetting
• Global Distribution — Facilitation of distribution through major retail channels including Amazon KDP, Ingram Content Group, Barnes & Noble Press, Apple Books, Kobo, and others
• Book Marketing — Launch campaigns, PR outreach, advertising, and promotional strategies

3.1 Service Agreements

Specific deliverables, timelines, revision rounds, and package terms are outlined in a separate written Service Agreement provided to each client prior to commencement. These Terms and Conditions operate alongside, and are incorporated into, any such Service Agreement.

3.2 Timeline Estimates

Published timelines (such as “8–12 weeks to launch”) are good-faith estimates based on standard workflows. Actual timelines may vary depending on manuscript length, complexity, author response times, and third-party distribution channel processing periods. trinity Book Publishers will communicate any delays promptly.

3.3 Consultation

Our free consultation is a no-obligation discussion intended to help authors understand our services and how we may assist them. Participation in a consultation does not create a binding service contract.

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4. Intellectual Property & Author Rights

trinity Book Publishers operates on a strict author-ownership model. The following rights are retained exclusively by you, the author:

• Full copyright of your original manuscript and all content within it
• The right to publish, republish, or distribute your work with any other party
• Ownership of your pen name and author brand
• The right to terminate our services and retain your work at any time, subject to payment of fees incurred

4.1 Work Product Ownership

Upon full payment for each completed service, trinity Book Publishers transfers full ownership of all work product created for your project (cover design files, formatted interior files, edited manuscript files) to you. We retain no licence to use, reproduce, or distribute your book or its related materials after the working relationship concludes, unless explicitly agreed in writing.

4.2 Portfolio Use

With your written permission, we may display your book cover, title, and author name on our website and marketing materials as a portfolio example. This permission is optional and will be requested separately. You may withdraw this permission at any time in writing.

4.3 Manuscript Confidentiality

All manuscripts and author materials submitted to us are treated with strict confidentiality. We will not share, reproduce, or distribute your manuscript content to any third party except as necessary for the provision of contracted services (e.g., forwarding to a contracted editor under NDA).

4.4 Author Warranty

By submitting a manuscript, you confirm and warrant that: (a) you are the sole author or have full rights to publish the work; (b) the content does not infringe any third-party copyright, trademark, or intellectual property rights; and (c) the content complies with applicable laws. trinity Book Publishers accepts no liability for claims arising from an author’s breach of this warranty.

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5. Fees, Payments & Packages

Publishers service fees are agreed upon in writing in your individual Service Agreement before any work begins. Fees vary based on manuscript length, services selected, and package chosen.

5.1 Payment Terms

• A deposit (typically 50% of the total package fee) is required before project commencement
• The remaining balance is due upon project completion and before final files are delivered
• Payment schedules for larger packages may be agreed in writing
• Accepted payment methods will be specified in your Service Agreement

5.2 Price Accuracy

Fees quoted on our website are indicative and subject to variation based on project scope. A final written quote will be provided after your consultation. All prices are in US Dollars (USD) unless otherwise stated in writing.

5.3 Late Payment

Work may be suspended for accounts with outstanding payments beyond 30 days. We reserve the right to charge reasonable late payment fees as specified in your Service Agreement.

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6. Refund & Cancellation Policy

We are committed to author satisfaction. Our refund policy is as follows:

6.1 Cancellation Before Work Begins

If you cancel your project in writing before any work has commenced, you are entitled to a full refund of any deposit paid, minus a 10% administrative processing fee.

6.2 Cancellation After Work Has Begun

If work has commenced on your project and you wish to cancel:

• You will be charged for all work completed up to the date of written cancellation notice
• A detailed breakdown of work completed and associated costs will be provided
• Any overpayment above work completed will be refunded within 14 business days

6.3 Dissatisfaction & Revisions

Each service package includes a set number of revision rounds as specified in your Service Agreement. If you are dissatisfied with the quality of a deliverable within scope, please raise this in writing within 7 days of delivery. We will work in good faith to resolve all concerns through additional revisions.

6.4 Non-Refundable Items

Third-party costs (such as ISBN registration fees, distribution channel fees, or advertising spend on your behalf) are non-refundable once incurred. To initiate a cancellation or refund request, please contact us in writing at info@trinitybookpublishers.com with your project reference number.

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7. Manuscript Submission & Content Standards

trinity Book Publishers reserves the right to decline or terminate services for manuscripts that contain:

• Content that is defamatory, libellous, or unlawfully infringes the rights of any third party
• Content that incites hatred, violence, or discrimination against any group
• Obscene or sexually explicit material not clearly disclosed at the time of enquiry
• Content that violates any applicable law in the author’s jurisdiction or the United States
• Plagiarised or unauthorised derivative content

If a project is declined on content grounds after a deposit has been received, the deposit will be refunded in full. We reserve the right to make content suitability decisions at our sole discretion.

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8. Royalties & Revenue

Where trinity Book Publishers facilitates distribution on your behalf, royalty rates and payment structures are as follows:

8.1 Royalty Rates

Royalties earned from book sales are determined by individual retail channel policies (e.g., Amazon KDP, IngramSpark). trinity Book Publishers does not set retail royalty rates — these are determined by the platforms to which your book is distributed. Our role is to maximise your distribution reach. Typical industry royalties range from 35% to 70% of the list price for digital editions and vary for print.

8.2 Royalty Payments

Royalty payments from retail channels are typically paid directly to the author (or to trinity Book Publishers as your distribution agent, then forwarded to you as specified in your Service Agreement). Payment timing follows each channel’s standard schedule (usually monthly or quarterly). trinity Book Publishers does not hold royalties beyond 30 days of receipt.

8.3 No Guarantee of Sales

trinity Book Publishers does not guarantee any specific level of book sales, income, or bestseller placement. Marketing services are designed to maximise visibility, but sales outcomes depend on many factors outside our control.

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9. Distribution & Retail Channels

trinity Book Publishers facilitates distribution through major retail and wholesale channels as part of applicable service packages. Distribution to specific retailers is subject to each retailer’s acceptance policies, formatting requirements, and terms of service. We make no guarantee that all retailers will list your book, as this is ultimately at each retailer’s discretion. trinity Book Publishers is not an authorised partner, agent, or representative of Amazon, Barnes & Noble, Apple, IngramSpark, or any other named retailer. References to these platforms on our website are descriptive of where we can facilitate distribution — not an endorsement by or partnership with those companies.

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10. Limitation of Liability

To the fullest extent permitted by applicable law, trinity Book Publishers shall not be liable for any indirect, incidental, consequential, or punitive damages, including but not limited to: loss of revenue, loss of anticipated profits, loss of data, or damage to reputation, arising from or in connection with our services. Our total aggregate liability to you for any claim arising from our services shall not exceed the total fees paid by you to us in the three (3) months preceding the claim. Nothing in these Terms limits our liability for fraud, wilful misconduct, or any liability that cannot be excluded by law.

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11. Independent Company Disclaimer

trinity Book Publishers (trinitybookpublishers.com) is an independent, privately operated Publishers services company. We are not affiliated with, endorsed by, sponsored by, or in any way connected to:

• Trinity University Press
• Trinity College Dublin Press
• Any university, college, or academic institution using the name “Trinity”
• Any government body, religious institution, or denomination
• Any other company using the word “Trinity” in its trading name

The name “Trinity” reflects our company’s founding values and faith heritage as an independent business. Any similarity to other organisations’ names is coincidental and does not imply any connection or affiliation.

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12. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of Texas, United States of America, without regard to its conflict of law principles. Any disputes arising from or relating to these Terms or our services shall first be subject to good-faith negotiation. If unresolved, disputes shall be subject to binding arbitration in Dallas, Texas, in accordance with the rules of the American Arbitration Association. If you are a consumer in a jurisdiction where mandatory consumer protection laws apply, those laws may grant you rights that cannot be contractually overridden, and these Terms do not affect those rights.

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13. Contact Information

For questions, concerns, or formal notices relating to these Terms, please contact us at: